Issue description

Universal Print Ready Printers
Prerequisites
How to check/enable Universal Print
How to register your device to Universal Print
How to share your printer from the Microsoft Azure AD Portal
How to add a printer from the Windows 10 client
Non‑Universal Print Ready Printers
Prerequisites
How to setup the Universal Print Proxy Connector

Solution

Firmware
xx.074.027
or higher
82M6098-002 Enable Universal Print Configuration Bundle
Microsoft Azure AD Account
Windows 10 Client version 1903 or higher
Make sure that the device’s date and time are set correctly. See article How to change Date and Time & NTP server, on how to change Date and Time & NTP server.

Update to required firmware.
From
EWS
(
embedded web server
), go to Network/Ports, and check if the Universal Print section is available.
To enable Universal Print, import
82M6098-002 Enable Universal Print
from EWS.
Reboot the device.

From
EWS
, go to
Network/Ports
> Universal Print and click
Register
.
Copy the code and open the link. The link brings you to a Microsoft-managed web page. Click here to view image.
Enter the code and click
Next
.
Sign in to your
Microsoft Azure AD Account
. Make sure to log in as administrator, printer administrator, or printer technician to manage printers in Universal Print. Click here to view the sign in the image.
Wait for registration to finish.
Verify that registration is complete.

Log in to Microsoft Azure Portal.
Go to printers.
Look for a newly registered printer. Click the printer name.
Click Share Printer.
Enter the Printer Share Name and click the
Share Printer
button.
Verify Share status.
Add members to the shared printer to make it available to the users. Users without admin rights can only discover the printer if the user is added to the list of members.

Log in to your Windows 10 Client using your Microsoft Azure AD account.
Other option: Go to
Settings
>
Accounts
> Access Work or School and connect to your Microsoft Azure AD account.
Go to
Settings
> Printer & Scanners and click
Add a printer or scanner
.
If the printer does not appear on the initial list, go to "
Search for printers in my organization
."
Type the registered name on the text field and click Search. Once the printer appears on the list, click "
Add Device
".

Latest Microsoft Proxy Connector Application
Windows 10 Client version 1903 or higher as the Universal Print connector host

Set up the Universal Print Proxy Connector as detailed in the Microsoft documentation here.
User must have role assigned as
Administrator
,
Printer Administrator
or,
Printer Technician
in the Azure AD to register the connector application to the Universal Print and manage printers in the Microsoft Azure Portal for Universal Print. For details on privileges and how to enable roles "Printer Administrator" and "Printer Technician", please check the Microsoft documentation here.
Register installed printers in the host to Universal Print using the Universal Print connector.
Select the printers (Print queues) connected to physical printers over TCP/IP from the "Available printer list" and click the "Register" button.
After "Registration" is complete, the printers will be listed under the "Registered Printers" list. The printer registration completion status and progress can now be monitored from the Operations list.
Share the registered printers and add members for permissions. Registered printers are available in the Microsoft Universal Print portal and available to be shared to selected client users as required. To share the registered printers, follow the same steps given for the Universal Print Ready printers.
Install the shared printers and Print from Windows 10 Print client user. To discover and install the printers from Windows 10 clients to print, follow the same steps already detailed for the Universal Print Ready printers.