Defining quotas
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Defining quotas

Learn how to specify a fixed or custom printing quota.
You can create quota definitions, and then assign them to specific departments, cost centers, or users.
This feature is available only when quota assignment is enabled in the organizational policies. For more information, see Configuring organizational settings.
  1. From the Print Management web portal, click
    Administration
    >
    Quota Definitions
    .
  2. Do any of the following:

Set a fixed quota

  1. Click
    Create
    , and then type a unique quota definition name.
  2. In the Specify quota limits menu, select
    Same limits for each month
    .
  3. Specify the total quota for each month.
    • Allow unlimited printing
    • Set custom quota
      —Specify a printing limit.
    • Disable all printing
    • You can also allow, disallow, or set a color printing limit.
    • The color printing limit is part of the total quota limit. If this limit is reached, then users can no longer print in color but can still use the remaining total quota for black and white printing.
  4. Click
    Create Quota Definition
    .

Set a custom quota for each month

  1. Click
    Create
    , and then type a unique quota name.
  2. In the Specify quota limits menu, select
    Custom limits for each month
    .
  3. Select one or more months.
  4. Click
    Set Quota Limits
    , and then specify the quota.
    • Allow unlimited printing
    • Set custom quota
      —Specify a printing limit.
    • Disable all printing
    • You can also allow, disallow, or set a color printing limit.
    • The color printing limit is part of the total quota limit. If this limit is reached, then users can no longer print in color but can still use the remaining total quota for black and white printing.
  5. Click
    Set Quota Limits
    .
  6. Click
    Create Quota Definition
    .

Setting the default quota for the organization

The default quota applies to all users in the organization, unless a custom quota is assigned to the department, cost center, or individual user. The custom quota overrides the default quota.
  1. Click beside Default Quota.
  2. Set a fixed quota or a custom quota for each month.

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