Fax Setup
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  4. Understanding the printer menus
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Fax Setup

General Fax settings

Menu item
Description
Fax Name
Identify your fax machine.
Fax Number
Identify your fax number.
Fax ID

    Fax Name

    Fax Number*

Notify fax recipients of your fax name or fax number.
Memory Use

    All receive

    Mostly receive

    Equal*

    Mostly send

    All send

Set the amount of internal printer memory allocated for faxing.
This menu item prevents memory buffer conditions and failed faxes.
Cancel Faxes

    Allow*

    Don't Allow

Cancel outgoing faxes before they are transmitted, or cancel incoming faxes before they finish printing.
Fax Number Masking

    Off*

    From Left

    From Right

Specify the format for masking an outgoing fax number.
Digits to Mask
0–58 (0*)
Specify the number of digits to mask in an outgoing fax number.
Enable Line Connected Detection

    On*

    Off

Determine whether a telephone line is connected to the printer.
Detection takes place when turning on the printer and before each call.
Optimize Fax Compatibility
Configure the printer fax functionality for optimal compatibility with other fax machines.
Fax Transport

    T.38

    Analog

    G.711

    etherFAX

Set the fax transport method.
  • This menu item appears only if an etherFAX or Fax over IP (FoIP) license bundle is installed in the printer.
  • Depending on your printer model, the factory default settings may vary.
An asterisk (*) next to a value indicates the factory default setting.

HTTPS Fax Settings

This menu appears only if Fax Transport is set to etherFAX.
Menu item
Description
HTTPS service URL
Specify the etherFAX service URL.
HTTPS Proxy
Specify a proxy server URL.
HTTPS Proxy User
Specify the user name and password for the proxy server.
HTTPS Proxy Password
Fax Send Encryption

    Disabled

    Enabled*

    Required

Enable encryption for outgoing fax messages.
Fax Receive Encryption

    Disabled

    Enabled*

    Required

Enable encryption for incoming fax messages.
HTTPS Fax Status
Show the etherFAX communication status.
An asterisk (*) next to a value indicates the factory default setting.

Fax Send Settings

Menu item
Description
Resolution

    Standard*

    Fine

    Super Fine

    Ultra Fine

Set the resolution of the scanned image.
A higher resolution increases fax transmission time and requires more memory.
Original Size
[List of paper sizes] (Mixed Sizes*)
Specify the size of the original document.
Orientation

    Portrait*

    Landscape

Specify the orientation of the original document.
This menu item appears only in some printer models.
Sides

    Off*

    Short Edge

    Long Edge

Specify the orientation of the original document when scanning on both sides of the document.
This menu item appears only in some printer models.
Content Type

    Text*

    Text/Photo

    Photo

    Graphics

Improve the output result based on the content of the original document.
Content Source

    Black and White Laser*

    Color Laser

    Inkjet

    Photo/Film

    Magazine

    Newspaper

    Press

    Other

Improve the output result based on the source of the original document.
Darkness
1–9 (5*)
Adjust the darkness of the scanned image.
Behind a PABX

    On

    Off*

Set the printer to dial a fax number without waiting to recognize the dial tone.
Private Automated Branch Exchange (PABX) is a telephone network that allows a single access number to offer multiple lines to outside callers.
Dial Mode

    Tone*

    Pulse

Specify the dial mode for incoming or outgoing faxes.
An asterisk (*) next to a value indicates the factory default setting.
Menu item
Description
Color Balance
Cyan ‑ Red

    -4 to 4 (0*)

Magenta ‑ Green

    -4 to 4 (0*)

Yellow ‑ Blue

    -4 to 4 (0*)

Adjust the color intensity during scanning.
Color Dropout

    Color Dropout (None*)

    Default Red Threshold (128*)

    Default Green Threshold (128*)

    Default Blue Threshold (128*)

Specify which color to drop during scanning, and adjust the dropout setting for that color.
Contrast

    Best for Content*

    0

    1

    2

    3

    4

    5

Set the contrast of the output.
Background Removal
Level
‑4 to 4 (0*)
Adjust the amount of background visible on a scanned image.
Mirror Image

    Off*

    On

Create a mirror image of the original document.
Negative Image

    Off*

    On

Create a negative image of the original document.
Shadow Detail
‑4 to 4 (0*)
Adjust the amount of shadow detail visible on a scanned image.
Scan Edge to Edge

    On

    Off*

Allow edge‑to‑edge scanning of the original document.
Sharpness
1–5 (3*)
Adjust the sharpness of the scanned image.
Temperature
‑4 to 4 (0*)
Specify whether to generate a cooler or warmer output.
An asterisk (*) next to a value indicates the factory default setting.
Menu item
Description
Enable Color Fax Scans

    Off by Default*

    On by Default

    Never Use

    Always Use

Enable color scans for fax.
Automatic Redial
0–9 (5*)
Adjust the number of redial attempts based on the activity levels of recipient fax machines.
Redial Frequency
1–200 minutes (3*)
Increase the time between redial attempts to increase the chance of sending fax successfully.
Enable ECM

    On*

    Off

Activate Error Correction Mode (ECM) for fax jobs.
ECM detects and corrects errors in the fax transmission process caused by telephone line noise and poor signal strength.
Enable Fax Scans

    On*

    Off

Fax documents that are scanned at the printer.
Driver to Fax

    On*

    Off

Allow the print driver to send fax.
Allow Save as Shortcut

    On*

    Off

Save fax numbers as shortcuts on the printer.
Max Speed

    33600*

    14400

    9600

    4800

    2400

Set the maximum speed for sending fax.
Custom Job Scanning

    Off*

    On

Turn on scanning of custom jobs by default.
This menu item appears only when a hard disk is installed.
Scan Preview

    Off*

    On

Show a preview of the scan on the display.
This menu item appears only when a hard disk is installed.
Adjust ADF Skew

    Off*

    On

Correct slight skew in the scanned image.
Auto Convert Color Faxes to Mono Faxes

    On*

    Off

Convert all outgoing color faxes to black and white.
Confirm Fax Number

    Off*

    On

Ask the user to confirm the fax number.
Dial Prefix
Set a dialing prefix.
Dialing Prefix Rules
Establish a dialing prefix rule.
An asterisk (*) next to a value indicates the factory default setting.

Fax Receive Settings

Menu item
Description
Fax Job Waiting

    None*

    Toner

    Toner and Supplies

Remove fax jobs that request specific unavailable resources from the print queue.
Rings to Answer
1–25 (3*)
Set the number of rings for incoming fax.
Auto Reduction

    On*

    Off

Scale incoming fax to fit on the page.
Paper Source

    Tray [X]

    Auto*

Set the paper source for printing incoming fax.
Sides

    On

    Off*

Print on both sides of the paper.
Separator Sheets

    None*

    Before Job

    After Job

Specify whether to insert blank separator sheets when printing.
Separator Sheet Source
Tray [X] (1*)
Specify the paper source for the separator sheet.
Output Bin
Standard Bin
Specify the output bin for received faxes.
Fax Footer

    On

    Off*

Print the transmission information at the bottom of each page from a received fax.
Fax Footer Time Stamp

    Receive*

    Print

Print the time stamp at the bottom of each page from a received fax.
Staple

    Off*

    1 staple

    2 staples

Staple the printed fax document.
This menu item appears only when a finisher is installed.
Holding Faxes
Held Fax Mode

    Off*

    Always On

    Manual

    Scheduled

Hold received faxes from printing until they are released.
An asterisk (*) next to a value indicates the factory default setting.
Menu item
Description
Enable Fax Receive

    On*

    Off

Set the printer to receive fax.
Enable Color Fax Receive

    On*

    Off

Set the printer to receive fax in color.
Enable Caller ID

    On

    Off*

Show the number that is sending the incoming fax.
Block No Name Fax

    On

    Off*

Block incoming faxes sent from devices with no station ID or fax ID specified.
Banned Fax List
Add Banned Fax
Specify the phone numbers that you want to block.
Answer On

    All Rings*

    Single Ring Only

    Double Ring Only

    Triple Ring Only

    Single or Double Rings Only

    Single or Triple Rings Only

    Double or Triple Rings Only

Set a distinctive ring pattern for incoming fax.
Auto Answer

    On*

    Off

Set the printer to receive fax automatically.
Fax Forwarding

    Print*

    Print and Forward

    Forward

Specify whether to forward received fax.
Forward To

    Destination 1

    Destination 2

Specify where to forward received fax.
This menu item appears only when Fax Forwarding is set to Print and Forward or Forward.
Max Speed

    33600*

    14400

    9600

    4800

    2400

Set the maximum speed for transmitting fax.
An asterisk (*) next to a value indicates the factory default setting.

Fax Cover Page

Menu item
Description
Fax Cover Page

    Off by Default*

    On by Default

    Never Use

    Always Use

Configure the settings for the fax cover page.
Include To field

    Off*

    On

Include From field

    Off*

    On

From
Include Message Field

    Off*

    On

Message:
Include Logo

    Off*

    On

Include Footer [x]

    Off*

    On

Footer [x]
An asterisk (*) next to a value indicates the factory default setting.

Fax Log settings

Menu item
Description
Transmission Log Frequency

    Always*

    Never

    Only for Error

Specify how often the printer creates a transmission log.
Transmission Log Action
Print

    Off

    On*

E‑mail

    Off*

    On

Print or e‑mail a log for successful fax transmission or transmission error.
Receive Error Log

    Print Never*

    Print on Error

Print a log for fax‑receive failures.
Auto Print Logs

    On*

    Off

Print all fax activity.
Log Paper Source
Tray [x] (1*)
Specify the paper source for printing logs.
Logs Display

    Remote Fax Name*

    Dialed Number

Identify the sender by remote fax name or fax number.
Enable Job Log

    On*

    Off

View a summary of all fax jobs.
Enable Call Log

    On*

    Off

View a summary of fax dialing history.
Log Output Bin

    Standard Bin*

    Bin [x]

Specify the output bin for printed logs.
An asterisk (*) next to a value indicates the factory default setting.

Speaker settings

Menu item
Description
Speaker Mode

    Always Off*

    Always On

    On until Connected

Set the fax speaker mode.
Speaker Volume

    Low*

    High

Adjust the fax speaker volume.
Ringer Volume

    Off*

    On

Enable the ringer volume.
An asterisk (*) next to a value indicates the factory default setting.

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