Creating a Scan Profile via the Embedded Web Server
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Creating a Scan Profile via the Embedded Web Server

Need to create a Scan Profile? Check out the following steps to get started.

Issue description

This article provides the prerequisites and steps required to create a
Scan Profile
via the printer's
Embedded Web Server
(
EWS
).

Before you begin

Make sure that the following prerequisites are met:
  • Computer and printer are connected to the same network.
  • Java is at version 5 Update 51 or higher.
  • Browser is up to date (for example, Internet Explorer, Mozilla FireFox, Safari, or Google Chrome
  • Pop‑ups are allowed
  • NPAPI plug‑ins are enabled
  • Printer firmware is up to date
  • Printer IP address is added on the Java Exception Site List
  • Proxy exceptions are added if a network proxy is set
Check Java version:
  1. Open any web browser.
  2. Go to the Java website to verify the Java version.
  3. Click
    Agree and Continue
    .
    If authentication is required, fill out
    user name
     and
    password
    , and then click
    OK
    .
  4. If this pop‑up displays, click
    Run
    .
    The page automatically refreshes and detects your browser’s Java version.
  5. Ensure you have
    Java version 7 Update 51
     or higher. If
    not
    , click
    Download Java Now
     to obtain the latest version.
Check Browser version:
  1. Open your preferred web browser.
  2. Navigate to your browser menu ‑ typically found on the upper right corner of the page.
  3. Click About and make sure that the version is up to date. Here is an example from Google Chrome.
Allow Pop‑ups
By default, most web browsers prevent pop‑ups from automatically appearing and cluttering your screen. When a pop‑up blocker is on and a pop‑up is blocked, the address bar shows this icon.
Navigate to your web browser’s privacy settings and find options to allow sites to show pop ups.
On Google Chrome, the path follows: Settings > Show advanced settings >
Privacy
 > Content Settings >
Pop‑ups
 > Allow all sites to show pop‑ups >
Done
.
Enable NPAPI plug‑ins:
  1. Launch your preferred web browser.
  2. Type
    chrome://flags/#enable-npapi
     on the address bar, and then press
    Enter
    .
  3. Click the
    Enable
     link under the
    Enable NPAPI flag
    .
  4. Click
    Relaunch Now
    found on the bottom-left corner of the page.
Check Firmware version:
Perform either of the following options:
  • Using the printer
    Control Panel
    – On the printer, press
    Menu
    >
    Reports
    >
    Menu Settings Page
    .
  • Using the
    EWS
     – Access the printer's EWS, go to
    Reports
    >
    Device Settings
    .
The
Base
 is the firmware of the device. See Obtaining the Menu Settings page (MSP) for more information.
Add printer IP on Java Exception Site List:
For
Windows
systems:
  1. Click the
    Start
     button, and then type
    configure java
    .
  2. Click
    Configure Java
    .
  3. Click the
    Security
     tab.
  4. Click
    Edit Site List
         , and then click
    Add
         .
  5. Type
    http://<printer's IP address>
         , and then click
    Add
    .
  6. If this
    pop-up
         displays, click
    Continue
    , and then click
    OK
    .
  7. The printer's IP address shows on the
    Exception Site List
    .
For
Macintosh
systems:
  1. Click the
    Apple
     symbol, and then go to
    System Preferences
    .
  2. Click
    Java
     found on the bottom-left corner of the menu.
  3. Click the
    Security
    tab.
  4. Click
    Edit Site List
         , and then click
    Add
    .
  5. Type
    http://<printer's IP address>
         , and then click
    Add
    .
  6. If this
    pop-up
         displays, click
    Continue
    , and then click
    OK
    .
  7. The printer's IP address shows on the
    Exception Site List
    .
Add Proxy Exceptions:
HTTP protocol uses port
80
, while HTTPS protocol uses port
443
. Please contact your system administrators to modify proxy settings.

Solution

Scan Profile can
only
be accessed via the printer's EWS.
  1. Open the printer’s
    EWS
     using any web browsers (e.g., Internet Explorer, Google Chrome, Mozilla Firefox, etc.)
  2. Click
    Scan Profile
    , and then click
    Create Scan Profile
    . If this
    pop-up
         displays, click
    Run
    .
  3. Wait for the
    Scan Profile
         window to load. This is window is also known as the Java Listener window.
  4. Specify the wanted
    Scan Settings
         or any of the following
    Quick Setup
     options, and then click
    Next
    .
    For Color MFPs, use
    Color(24 bit)
    ; while for Black and White MFPs, use
    Gray(8 bit)
    .
  5. Specify the scan
    location
    ,
    file name
    , and then type an updated
    User Name
    and
    Scan Name
    (e.g., from
    username
     to
    username-test
    ). Click here to view sample image.
    Enable the "
    Multiple use profile
    " option to prevent port closure and preserve the profile for continued use. You can use this option in any of the following scenarios:
    • The number of pages to scan
      exceeds
      the number of pages allowed by the Auto Document Feeder (ADF).
    • You
      do not
      want to recreate a scan profile multiple times.
    • You need groups of scanned pages to be indexed by number (e.g.,
      Checks_1.pdf
      ,
      Checks_2.pdf
      ,
      Checks_3.pdf
      ).
  6. Click
    Submit
    for the following window to display.
  7. Perform the instructions specified in Step 3 to complete the scan process.
    1. Go to the printer, and then load the documents.
    2. Press
      #
       key followed by the
      shortcut number
      indicated on the Scan Profile window.
    3. Press
      Start
      .
    4. Click
      Launch
             to view the file or navigate to the specified scan location.
Procedure for Older MFPs:
The procedure is similar, but there are slight differences:
  1. Open the printer’s
    EWS
     using any web browsers.
  2. Click
    Create Scan Profiles
    .
  3. Click
    PC Scan Profiles
    .
  4. Specify the
    Scan Settings
    , and then click
    Next
    .
  5. Specify the scan
    location
    and
    file name
    .
  6. Assign a
    Profile Name
    . This name appears on the MFP control panel.
  7. Click
    Submit
     to save the profile on the MFP. A receiving image window appears on the desktop to indicate that the computer is waiting to receive the scan output file.
    Do not
    close the dialog box, or you will not be able to complete your scan.
  8. Go to the printer, and then load the documents.
  9. On the MFP control panel, press the
    Fax/Scan
     mode button until
    SCAN
    >
    PROFILE
     appears on the screen.
  10. Press
    Menu >
     until the chosen scan profile name shows on the screen.
  11. Press
    Go/Send
     to start scanning.
  12. Return to the PC when the job is finished. The job status window changes to
    Image Received
    .
  13. Once the scan output file appears in the list, select the file and launch an application to open.
Java Listener behavior:
  • The
    Scan Profile
    (shortcut) disappears after
    one scan job
    , unless you
    close
    the
    Java listener window
    or you
    did not
    enable
    Multiple use profile
     during profile creation.
  • Older versions of Sun's Java (JRE-Java Runtime Environment/JVM-Java Virtual Machine) may pose problems.
  • The random TCP/IP port range lies somewhere between
    9751
     and
    12000
    .
  • An
    operating system
    or
    third-party firewall
    may prevent successful communication.
  • If
    Create
     or
    Create Scan Profile
    does not appear, a problem with Java is indicated. Clear the
    History
    and the
    Temp
    directories, and then click
    Refresh
     (or press
    Ctrl+F5
    ) within your browser application.
  • Scan failure may also indicate a pending or broken profile or link. Go to
    Settings
    >
    Manage Shortcuts
    >
    Manage Profile Shortcuts
     via the
    EWS
     to check for this possibility. Delete and recreate the scan to PC profile as necessary.
You can
minimize
the listener window if necessary to prevent accidental closure.

Related articles

Check out the related topics below for further reading:
LEGACY ID:
HO3459

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