Issue description

Index

Windows folder setup
Test access to the shared folder via mapping
Mac OSX folder setup

Pre‑requisites

You have administrator's privileges enabling you to share folders.
You have user privileges allowing Full Read & Write, Change, or Read access control to a shared folder.
A working network connection for local and remote computers.

Windows 7 folder creation & sharing example

Make sure
File and Printer Sharing
is
enabled
.
Navigate to
Start
>
Control Panel
>
Network and Sharing Center
>
Change advanced sharing settings
link > Turn on both Network discovery and File and printer sharing.
Choose a scan destination directory on your computer. If there is no folder yet, create one by performing the following:
Right-click in an
open
area of the window or preferred folder location.
From the drop-down menu, select
New
, and then
Folder
. Enter a
Name
for the folder.
Right-click on the newly created folder, and select Properties from the drop-down menu.
Click the
Sharing
tab, and then select Share...
A new window with a list of all the users that currently have access to the folder will display. You may add users to the list by selecting
Everyone
or
specific users
, set specific
permissions
for the folder, and then click Share.
Click on
Advanced Sharing...
, place a check on
Share this folder
, enter a
Share name
, and then click Apply.
Click on the Permissions button.
You may see
Everyone
listed with Read access only.
You may add permission/s (e.g., Full Control and/or Change) or remove this entry depending on your network infrastructure.
Click
Add...
to give other users access to this folder.
Type each user name into the "Enter the object names to select" dialog, and then click
Check Names
to find users.
This value is often the network login name within a given domain; however, this is not always true. Where it says,
"examples"
click to show you additional value possibilities.
Once you have verified the correct users are listed, click
OK
.
Highlight each user's account entry under the Permissions window, select required rights-per-user, click
Apply
and then
OK
.
Full Control
allows the user to
modify
,
read
,
add
, and
delete
files in the folder. This person will also be able to adjust these permissions, or take full ownership of the folder.
Change
allows the user to
modify
,
add
, or
delete
files in the folder.
Read
allows the user to
read
the files in the folder.
Lastly, the next steps may need to be performed (based on your network topology).
Click on the
Security tab
and then click
Edit...
Add
all the user accounts that you have added in the Permissions window in
Step 9-10
.
To add multiple user accounts, type a
semicolon
as shwon here, user1
;
user2
;
and type a
space
after the first account name, and then repeat as necessary for each user.
Click
OK
when you are done.
Click
Apply
and then
OK
.

Test access to the shared folder via mapping

Right-click on
My Computer
, and thenclick
Proper
ties.
Locate the
Computer name, domain, and workgroup settings
section.
Write down the first part of the
Computer name
. Also, take note of the
Domain
or
Workgroup
name.
Open
Explorer
, and then select
Map network drive.
Select a free and available
Drive Letter
from the drop-down menu.
Enter the folder path in a
UNC*
structured format. For example,
\\thecomputername\sharename
.
These names were established in
Step 3
of this current procedure and
Step 6
of the above procedure.
If you are logged in as administrator on a workstation configuring for a user, or if this is a remote computer that contains the shared folder requiring a different log-in username and password, click on
Connect using a different user name.
Enter that user's security
user name
and
password
credentials.
Click the
Reconnect at login
checkbox if this network drive should be mapped permanently. Otherwise, this drive will un-map when the user logs out of this computer.
Click
OK
.
Click
Finish
. Absence of errors should indicate success.
You should now see the newly mapped drive letter pointing to the share.
*
Uniform or
Universal Naming Convention
structure: (
\\
) [
servername
or
computername(
hostname)
or
IP address
] (
\
) [
sharename
or
folder share
]. This excludes the parenthesis and brackets.

Microsoft Vista
users: Open
Computer
and click on
Map a drive
.
Microsoft Windows 7 Explorer
users: The file menu bar is no longer visible.

Mac OS X folder creation & sharing

Choose a scan destination directory on your computer.
If a folder has not been created, proceed to the following steps:
Right-click (i.e., hold down the
ctrl
key then click your mouse button) in an
open
area of the window or preferred folder location.
From the drop-down menu, select New Folder. Enter a
Name
for the folder.
Click on the
Apple
icon in the menu bar, and select System Preferences.
Select Sharing.
Check File Sharing to turn on the service.
Check Share files and folders using SMB.
SMB protocol must be
enabled
to work with SNF.
Click the (+) button under the
Shared Folders
box.
Navigate to the created share folder in
Step 1
, and then click Add.
Click the (+) or (-) buttons to
add
or
remove
users from the list of allowed users.
Select an appropriate level of authority or
permissions
to the user.
Make sure you have the correct folder and user highlighted when making these changes. Perform the following on the printer's SNF setting via the embedded web server (
EWS
) >
Settings
>
Embedded Solutions
or
Device Solutions
-
Solutions
(
eSF
) or
Apps
-
Apps Management
.
Select either of the highlighted Authentication Options when adding a new destination in SNF.
Use the user account and password in OS X that has access to the shared folder.