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How to Create a Destination Shortcut for the Scan to Network Solution Software

Document ID:HO3632
 
  Properties  

Problem

Destination configuration issues; Unable to successfully create shortcut; Will not validate; Unable to connect to share; Cannot configure scan to network; Problem with embedded solution; Scan to network embedded solution; SMB configuration; CIFS configuration;

Environment

How to set up scan to pc; eSF; Scan to network; How to configure scan to network; Embedded solution; Scan to network; How to share folders; Designation shortcuts;

Solution

Overview


This article provides basic information regarding the configuration of destination shortcuts with Scan to Network Folder (SNF).
This article is intended as a supplement to the Scan to Network Administrator's Guide.

 

Availability


You can obtain this MFP solution from Lexmark.com, and click here if you are unsure what version of this application is needed.

IMPORTANT! This embedded solution software does not replace the functionality of a network TWAIN driver. A network TWAIN driver will still be required for the MFP to scan to TWAIN-compliant software applications. 

 

Before you begin


IMPORTANT! You must confirm the following before attempting this procedure:   
  • The solution is successfully installed on your MFP.
  • You have an active share on your computer.
  • If using a Guest account, make sure this account is enabled on the computer operating system with full read and write permissions.
     
 

Example Scan to Network destination shortcut creation 


Currently up to 30 destination shortcuts can be created and stored on the MFP.

NOTE: Older MFPs will require a base code of .P2XX or later.
Step Action

Illustration
SNF version 1.5.1(Older)

Illustration SNF version 3.2.0
1

Open the printer's embedded web server (EWS).

http:// <MFP_IP_Address>, where <MFP_IP_Address> is the IP address of the printer.

Not available Not available
2
Click Configuration or Settings, and then Embedded Solutions.
 
Click here. Click here.
3
Click the Scan to Network (SNF) embedded solution.
 
Click here.
4
Click Configure (next to Information).
 
Click here.
5

Click Add...

Important!  You will need to add a valid destination to see the button on the touchscreen.

  – Scan to Network (Basic) button

  – Scan to Network (Premium) button

If you must see this button, place a checkmark next to the Always show button setting.

Click here. Click here
6

Enter a Name.

Notes:

1.) This will be the shortcut name displayed on the MFP control panel.

2.) This must be a unique name and different for each of the 30 possible shortcuts.

Click here. Click here.
7 The application supports both Network Folder or FTP shares; select the share that best suits your environment.  Not available
8

Enter the Address that allows the application to connect to the network folder or FTP share.

Note: This address can be any computer on the network with a properly shared folder.

Three possible formats:

  1. * \\servername only, or IP Address only, or no address.
Otherwise:
  1. \\servername\sharename, or
  2. \\servername\sharename\directory folder\...

 * Click here for further explanation and information regarding Directory Services. Applicable to SNF versions 1.5.x and later.

(servername) is the network ID, host name, or IP address to the network share.

(sharename) is the name of the shared directory or folder name.  

(directory) is any directory folder below the shared directory.

Note: You will have the option to add a directory folder at runtime if configured to allow users to create directories.

Click here.
9

Select one of four authentication types. These options allow for the application to authenticate the user with the share:

  1. Guest - No security
  2. Use MFP's authentication  credentials:
The application will use the MFP's authentication credentials to gain access to the share.
  1. Prompt for username and password
The application will display a runtime prompt when the destination shortcut is selected. Entry of the correct  username and password will then be required for access to the share.
  1. Use static username and password
Administrator knows the username and password to the share and wants all users to have access to the destination.
Click here.

10

Validate Path

Allows administrator to quickly check if the share is valid and alive.

Note: Only available with Scan to Network v.3.2.0 and requires Guest or Static authentication.

Version 3.2.0 illustration.

11

Select Scan Settings.

Note: You may see differing settings  based on MFP capabilities and current MFP configuration.

Administrators can uncheck settings to disallow adjustment of scan settings at run-time from the control panel.

Click here.
12

Select Scan Preview Setting:

  • Off
  • First Page (3.2.0 Late model MFPs only)
  • All Pages (3.2.0 Premium version only)
Premium SNF: Advance Scan Preview allows on-the-fly or runtime edit features, such as, auto crop, despeckle, deskew, blank page removal, among others.
13

Enter a File name (required), and click OK.

Additional Administrator settings:

  • Allow user to enter file name
  • Append time stamp
  • Overwrite existing file
Click here.
14

Administrators can also select the following: 

  • Enable basic XML index file
  • Allow user to navigate through folder
  • Start in username folder (create if it does not exist)
15

Print Confirmation Page

Select one of the following:

  • Yes
  • No
  • Allow user to choose

SNF version 1.4.x and 1.5.x users will find this setting on the main configuration screen.

Click here.

16
Click OK. Click on Scan to Network from the front MFD user interface to begin scanning.      Click here.

 

Still need help?


Please contact Lexmark if you have additional inquiries or need additional assistance. NOTE: When calling for support, make sure you have your printer machine type or model type and serial number (SN).
Please call from near the computer and printer in case the technician on the phone asks you to perform a task involving one or both of these devices.

 



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