How to Create a 'Scan-to-PC' Profile from the Printer's Embedded Web Server or Web Page

Document ID:HO3459
 
  Properties  

Problem

Perform multiple scans with temporary scan profile; Scan to pc; Multiple use profile; How to scan to PC more than once; How to prevent creation of another scan profile;

Environment

OptraImage 433; OptraImage 232; X632e MFP;

Solution

Overview


This article provides specific instructions on how to create a Scan-to-PC profile.

NOTE: Only certain Inkjet All-In-One printer models support this scan method.

TIP! If Optical Character Recognition (OCR) of a scanned file is needed for editing purposes, you may want to consider Lexmark Printer Home, ABBYY FineReader, or any TWAIN-compliant OCR-equipped software package. You will need the network scan (TWAIN) driver installed on your PC to activate this printer-scanner capability.

Visit Lexmark support website to download the Network Scan driver if you did not perform a full installation from the printer CD. 

Other Scan Methods not covered in this article, to include:

  • Scan-to-Network folder
  • Network TWAIN
  • Local TWAIN
  • WSD scan
  • WIA scan
     

 

What is a Multi-Use Profile?


Creation of a multi-use profile feature prevents port closure and preserves the profile for additional continued use.

When to use

  • The number of pages to scan exceeds the number of pages allowed by the auto document feeder (ADF).
  • You do not want to recreate a scan profile multiple times. 
  • You require groups of scanned pages to be indexed by number; e.g., Checks_1.pdf, Checks_2.pdf, Checks_3.pdf.
     

 

How to create and activate a 'Multi-use' scan to PC profile?


Prerequisites
  • Computer with active network connection.
  • Printer connected to the same network as the host.
  • Working version of Sun's JRE (Java Runtime Environment)
  • Your printers IP address. This is located under Reports > Network Settings (Setup).
  • Firewall exceptions granted for listener port on the network.
     

Step

Action

1


Open your Web browser application; e.g., Internet Explorer, Mozilla Firefox, Apple Safari, Google Chrome and others.
 

2


Enter your IP address into the URL field; e.g., http://mfp(AIO)_IP_Address, where mfp(AIO) IP_Address is the actual IP address of your printer.
 

3


Click on Scan Profile.
 

4

Click on the Create Scan Profile radio button.

Note: You may see a Firewall pop-up message requesting access to a specific port number. Make sure to accept or grant network access to communicate through your firewall.  

5

Select from one of your Quick Setup options:

Quick Setup options Default Content Color Resolution Darkness
Custom (User-select) Select Photo, Text or Mixed Select Gray(scale), Color, or Black and White 75, 150.300,600 d.p.i. < 1,2, 3, 4, 5 >
Text Document Default Text* Default Black and White(BW)* 150 d.p.i.* < 1,2, 3*, 4, 5 >
Photo (For display) Default Photo* Default Color* 300 d.p.i.* < 1,2, 3*, 4, 5 >
Photo (For editing) Default Photo* Default Photo * 150 d.p.i.* < 1,2, 3, 4, 5 >
Presentation/article Default Mixed * Default Color* 150 d.p.i.* < 1,2, 3, 4, 5 >
Drawing Sketch Default Photo* Default Gray*(scale) 150 d.p.i.* < 1,2, 3, 4, 5 >
Last Used Scan Options Previous Scan-to-PC profile settings Previous Scan-to PC profile settings Previous Scan-to PC profile settings Previous Scan-to PC profile settings

* Default Content, Color, Resolution and Darkness settings can always be altered regardless of which Quick Setup option you have selected.

Laser MFPs:

Select the following settings: Quick Setup; Format Type; Compression; Default Content; Color; Original Size; JPEG Quality; Darkness; Resolution; Orientation and Duplex.

6

Click on Advanced Options to select from the following settings, and then click OK.

  • Background removal settings: 1,2,3,4 or Auto

  • Contrast settings: 1,2,3,4,5

  • Scan Edge to Edge checkbox

Laser MFPs: 

Advanced Imaging will allow you to select from the following: Background Removal; Contrast; Shadow Detail; Sharpness; Color Dropout; Color Dropout Threshold; Scan edge to edge; Mirror Image and Negative Image.

Note: This Advanced Imaging feature is available on certain MFP models only.  

7

Click on Page Options to select from the following settings, and then click OK.

  • Sides (1 or 2)

  • Orientation (Portrait or Landscape)

  • Original Paper Size (See drop-down menu for available selections.)

8


Click Next.
 

9

Click Browse if you wish to change the destination (Save to:) directory and provide a unique file name.

  • Enter the file name for the scan job next to File Name.

  • Change directories or create a new directory by right-clicking the mouse button in an open area within the folder-view area.

  • Click Save.

10


Enter the Scan (Profile) Name to allow for the selection of the Scan Profile from the MFP/AIO operator panel.
 

11


Place a checkmark next Multi-Use Profile if you want to scan consecutive scan jobs with the same name. Otherwise, leave this item unchecked for a one-time scan job.
 

12


Click File Options to change the Format Type (PDF, JPEG and more), the Compression ratios and JPEG quality, and then click Submit.
 

13


Important! If a Security Warning appears, click Yes to continue. Certain firewall applications will try to block the opening of the listener.
 

14

A Java listener window will now appear. This listener will:

  • Pick and utilize a random TCP/IP port from a port range to receive the scanned file.
  • Generate a random shortcut number to simplify selection at the MFP.
  • Display the file name.
  • Notify the end user of receipt of the file by displaying the path and filename.   
     

Laser MFPs

Note: This port range* will be located under Settings > General > Scan to PC port range in the embedded web server. Click here for image.

*Certain MFP models only

15

  • Lastly, approach the AIO and load documents to be scanned.

  • From the Home Screen, touch Scan.

  • Touch Scan Profile and locate your Scan Name.

  • Select it to begin your scan.

Laser MFPs

  • Go to the operator panel of the MFP, enter # followed by the shortcut number

  • Or, select Held Jobs > Profiles > Username/Profile Name.

Note: Some models have a Profile button while others require navigation to the Profiles menu option. This is also called the Scan Name, as mentioned in Step 10.  
Click here for an illustration of this procedure.
Alternatively, this procedure may resemble this illustration is you are using a laser MFP.

For Older MFPs

The procedure is similar, but there are slight differences:

Step Action
1
In the URL field of the web browser, enter the IP address of the OptraImage and then press the ENTER key.
 
2
From the list on the left of the page, select Create Scan Profiles.
 
3
Select PC Scan Profiles.
 
4
Specify the scan settings for this document and click Next.
 
5
Enter a location or path on the local hard drive and a filename to be used for the scanned output file. For example, browse to the desktop, find the appropriate directory, and type in a filename.
 
6
Assign a Profile Name. This name will appear on the MFP control panel.
 
7

Click Submit to save the profile on the MFP. A receiving image window will appear on desktop to indicate that the PC is waiting to receive the scan output file.

Warning! Do not close out of this dialog or you will not be able to complete your scan.
8
Walk over to the MFP specified in the scan profile.
 
9
Load all pages into the scan unit.
 
10
On the MFP control panel, press the Fax/Scan mode button until SCAN->PROFILE appears on the screen.
 
11
Press Menu > until the chosen scan profile name shows on the screen.
 
12
Press Go/Send to start scanning.
 
13

Return to the PC when the job is finished. The job status window changes to Image Received.

Note: Once the scan output file appears in the list, select the file and launch an application to open.

 

Java listener behavior
 

  • Older versions of Sun's Java (JRE-Java Runtime Environment/JVM-Java Virtual Machine) may pose problems.
  • The random TCP/IP port range lies somewhere between 9751 and 12000.
  • An operating system or third-party firewall may prevent successful communication.
  • If Create or Create Scan Profile does not appear, a problem with Java is indicated. Clear the History and the Temp directories, and then click Refresh (or press Ctrl+F5) within your browser application.
  • Scan failure may also indicate a pending or broken profile/link. Go to Settings > Manage Shortcuts > Manage Profile Shortcuts via the Embedded web server (EWS) to check for this possibility. Delete and recreate the scan to PC profile as necessary.
  • My profile (shortcut) disappears after one scan job.
     

Two possible reasons:

    • You closed the Java listener window.
    • You never placed a checkmark next to Multi-use profile during the creation of the profile.
       

NOTE: You can minimize the listener window if necessary to prevent accidental closure.

 

Related articles


How to Change the Scan Port Range on the X64x, X85x and 4600 Scanner-Equipped MFPs Laser
Java Requirements for X64x, X85x and 4600 Scanner-Equipped MFPs Laser
How to Set Up Scan to PC on a Lexmark X560 All-In-One Laser

 

Still Need Help?


If you require additional assistance, please see Contact information. NOTE: When calling for support, you will need your printer model/machine type and serial number (SN).
Please be near the product(s) described in this article to expedite the support process and reduce call-back situations.


Link:
Please enter the email address you would like to send a copy of this page to.