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A Windows 2000 Example of Folder Creation and File Sharing

Document ID:HO3244

Usergroup :External


How to create a share; Cannot configure scan to network; Problem with embedded solution; Scan to network embedded solution; SMB configuration; CIFS configuration


How to set up scan to pc; eSF; Scan to network; How to configure scan to network; Embedded solution; Scan to network; How to share folders



This article is intended as a supplement to the Scan to Network  Administrator's Guide.
It provides additional set-up instructions for creating a shared destination folder on a Windows 2000 client PC.
Currently this software is available through via the Downloads center on Click here if you are uncertain on which SNF version is required for your MFP.
Older MFPs will require a base code of .P2XX or later. NOTE: The download location may change without notice.

In this article

Click here for a similar Windows XP procedure that explains mapping a drive letter to a shared folder. 


Folder sharing considerations:

  • - File and print sharing is enabled on your PC.
  • - You will need administrator's privileges enabling you to share folders.
  • - A group policy inhibiting network sharing trumps individual workstation or PC file shares.
  • - You will need administrator's privileges to allow full ("write") control to the shared folder.
  • - You will need the authority and ability to create Users in some instances. 


Step Action Illustration
Folder Creation       
  1 Select the destination directory folder for your MFP's scanned file. (This example uses the Windows Desktop.) ...
  2 Right-click in an open area of the window to display drop-down menu options. NOTE: Depending on the determined destination, Windows Vista users may have the option to select New Folder from the toolbar.   ...
  3 From this drop-down menu, select New, and then Folder. Alternatively, if an untitled folder exists, right-click it and choose Rename from the drop-down menu.     ...
  4 Enter a preferred Name for the folder. (This example will use Billing Documents) ...

Sharing the Folder

You will be defining the share name folder and adding or providing applicable rights to the USER you plan to use for the MFP

  5 Right-click on the newly created folder and select Properties or Sharing and Security from the drop-down menu. ...
  6 Click the Sharing tab.* ...
  7 Place a bullet or checkmark next to Share this folder ...
Enter a share name. For simplicity, this example will use the same name as the folder name, so Billing Documents.
NOTE: In XP, WRITE rights can be assigned by giving FULL CONTROL; in  Vista, give the user a permission level of at least CONTRIBUTOR

Click here.
  9 Click on Permissions and verify that Full Control, Change and Read is check marked.   Click here.
  9 Click OK, or Apply, and observe the created and shared folder. 

* - If this tab is not available, contact your network administrator.

Creating a User: User Name and Password Creation (optional procedure for some, mandatory for others)

NOTE: The instructions below were performed on a Windows 2000 computer. Windows XP should be similar, except for some nomenclature. 
Step Action Illustration 
  1 Open Control Panel Click here.
  2 Click Administrative Tools.
  3 Click Computer Management.
  4 Under System Tools > Local Users & Groups, right-click on the Users folder and select New User Click here.
Enter the User name, password, and then click Create, (n.b., this example uses greg.) NOTE: Make sure that password never expires is check marked. 
NOTE: Network rules for password creation may require a combination of capital letters and numbers and may have a total character length requirement.
Click here.
  6 Observation The new User will appear in the right-hand pane of the Computer Management window when the Users folder is selected. Click here.

Adding User to Share: Verifying Permissions

You will now add the user created above to the shared folder you created.
Step Action Illustration 
  1 Right-click on the original shared folder and select Properties from the drop-down menu.
  2 Click on the Sharing tab, and then click Permissions Click here.
Click Add...
NOTE: Observe that the default user shows Full Control permissions. 
Click here.
A window entitled 'Select Users, Computers, or Groups' will appear. Do the following: 

  1. Next to Look in, click the down arrow to select the local computer name. NOTE: This is also the host name, network ID, or computer name. If unsure, right-click My Computer, then click Properties > Network Identification (2K) or Computer name (XP). (In this example 'STA139', thus STA139.)
  2. Scroll down the list to find and select the User created above (greg in this example).
  3. Click the Add button. 
  4. Click OK.
Click here.
The added user ('greg', equipped with user name and password) now appears in the Share Permissions window. Place a checkmark next to Full Control, and click Apply
NOTE: Reopen the window to make sure Full Control settings are retained; otherwise, contact your network administrator.  
Click here.

Still need help?

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Please call from near the computer and printer in case the technician on the phone asks you to perform a task involving one or both of these devices.  



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