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How to Configure the Lexmark X4250 / X4270 / F4270 to Receive Faxes

Document ID:HO1701
 
  Properties  

Environment

How to configure the Lexmark X4250 / X4270 / F4270 to receive faxes

Solution

You can choose to receive a fax automatically, manually, or through an answering machine, as described below. Note: For your All-In-One to be able to send a color  fax, the machine you are sending the fax to must also support color faxing.  
AUTOMATIC FAX RECEPTION: 
This mode is recommended for a dedicated fax line.
When the number of rings you set is detected, the All-In-One automatically receives your fax. This mode is indicated by the Auto Answer light. When the Auto Answer light is on, the All-In-One receives a fax after the number of rings specified in the Options menu.



  1. Connect a telephone line from the wall jack connector on the All-In-One to the telephone wall jack. Your All-In-One is set up to accept incoming faxes automatically using the automatic answering mode.

  2. If you change your settings and want to reset to automatic answering mode:


    1. On the operator panel, press Fax.

    2. Press Options until Number of rings appears.

    3. Press the right arrow (+)  to choose After 2 rings, After 3 rings (default), or After 5 rings.
    4. Press Select.
    5. Make sure the Auto Answer light on the All-In-One is on.
MANUAL FAX RECEPTION: 
This mode is recommended for a shared fax and telephone line.
Your All-In-One must be connected to a telephone in order to receive faxes manually. To set up manual fax reception mode:



  1. Connect a telephone line from the wall jack connector on the All-In-One to the telephone wall jack.
  2. Connect a telephone line from the telephone/answering machine connector on the All-In-One to the telephone.

  3. You can choose which incoming faxes to accept by setting the All-In-One to manual answering mode.


    1. On the control panel, press Fax.

    2. Make sure the Auto Answer light on the All-In-One is OFF.

  4. If your All-In-One has a handset:*


    1. When your All-In-One rings, pick up the handset and listen for the fax calling tones.

    2. Press Black or Color, as required. 

    3. Hang up the handset. Your All-In-One will receive the fax.

  5. If your All-In-One does not have a handset:**


    1. When the telephone connected to the All-in-One rings, pick up the telephone handset and listen for the fax calling tones.

    2. Press *9* on the telephone.

    3. Hang up the telephone. Your All-In-One will receive the fax.
FAX RECEPTION THROUGH AN ANSWERING MACHINE:
This mode is recommended for a shared fax and telephone line.
To receive a fax if your All-In-One is connected to an answering machine:

  1. On the control panel, press Fax.
  2. Set the answering machine to answer incoming calls before the All-In-One does. For example, if you have set the answering machine to answer calls after 3 rings, set the All-In-One to answer calls after 5 rings.
    To change this setting on the All-In-One:



    1. Press Options until Number of rings appears.
    2. Press the right arrow (+) until After 5 rings appears.
    3. Press Select.


  1. Make sure the Auto Answer light on the All-In-One is on. When a ring is detected, the answering machine picks up the call.

  2. If a fax is detected, the All-In-One receives the fax, and disconnects the answering machine.

  3. If a fax is not detected, the answering machine completes the call.

* Your All-In-One has a handset:



  1. Connect a telephone line from the wall jack connector on the All-In-One to the telephone wall jack.
  2. Connect a telephone line from the telephone/answering machine connector on the All-In-One to the answering machine. 

** Your All-In-One does not have a handset:

  1. Connect a telephone line from the wall jack connector on the All-In-One to the telephone wall jack.
  2. Connect a telephone line from the telephone/answering machine connector on the All-In-One to the answering machine.
  3. Connect a telephone line from the answering machine to the telephone. 
     


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