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How to Set Up a Scan to Network Folder on the Printer

Document ID:HO3785
 
01/05/12 Properties  

Problem

Set up permissions on a folder; Scan to network folder; Folder permissions; Folder sharing and security settings; Network folder sharing; Sharing and security permissions;

Solution

Overview


This guide will show you how  to set up the scan to network folder option and provide an example on how to set security and sharing permissions on a folder.

 

Content Overview


A. Create a folder and set the sharing and security permissions for the folder
B. Obtaining the Shared Scan Folder Link
C. Adding the scan folder to the "scan to network folder" option on your S315, S415, Pro915, and Pro5500 Lexmark printer
D. Adding the scan folder to the "scan to network folder" option on your S515, Pro715, and Pro4000 Lexmark printer

 

Getting started


A. Create a folder and set the sharing and security permissions for the folder

Step Action Windows 8, 7, and Vista
(Click Images to Enlarge)
Action Windows XP
(Click Images to Enlarge)
1 Create a folder on your desktop. Right-click on the folder you  have created and select "Properties". Create a folder on your desktop, then right-click on the folder and select Sharing and Security.
2 Under properties, click on the Sharing tab and select the "Share" button. Click the Sharing tab and select Share this folder option, then click on the "Permissions" button to set permission for the folder.
3

On the Share or File Sharing options, click the top drop-down menu and select "Everyone". After selecting the "Everyone" as an option, it should then be listed under the "people to share with" list.

Click on the permission level and select "Read/Write", then click on Share.

On the permissions window, take note of the group or user names. Make sure you select "Everyone" and put a checkmark on the Full Control option and press the Apply and OK buttons for the changes to be applied.
4 Click and proceed to the "Advance Sharing" button. After you have finished setting up the shared folder, select the Security tab and press the Add button.
5 Make sure there is a checkmark on "Share this folder", then click on Permissions button.   On the Add window, type in "Everyone" under the 'Enter the object names to select" option then press OK.  
 6 On the permission box, put a checkmark on the Full Control, Change and Read under the Permissions to everyone option. Click on Apply and OK for the changes to be applied.   The object name "Everyone" should then be displayed under the group or user names list. Select Everyone and under the permissions put a checkmark for Full Control for the folder to be shared on your network. Press Apply and OK for the changes to be applied.  

 

B. Obtaining the Shared Scan Folder Link

Step Action  Windows 8, 7, and Vista
(Click Images to Enlarge)
Action Windows XP
(Click Images to Enlarge)
1

Open Command prompt (cmd) and type in ipconfig. Get the IP address of your computer.

Note: To access command prompt in Windows 8, 7, and Vista, click on the start orb, then on the start search option type in "cmd" and hit Enter. 

Open Command prompt (cmd) and type in ipconfig. Get the IP address of your computer.

Note: To access command prompt in Windows XP, go to Start, then locate accessories and select Command Prompt.

2

After you have obtained your computer's IP address information, click the start orb and type in your computer's IP address on the "search programs and files" box.

Ex. \\192.168.0.100

Note: To access the shared window of your computer, click on the search results.

After you have obtained the IP address information of your computer, click start button and select "Run". type the IP address of your computer and press OK.

Ex. \\192.168.0.103

3 The shared window of your computer should display the scan folder that you have created. Double-click on this scan folder. The shared window of your computer should display the shared scan folder that you have created. Double click on this scan folder.
4

Click and highlight the address location of the shared scan folder on the address bar. Copy the address link of the scan folder you created.

Note: You may paste the address link temporarily on a notepad so you can copy it later when adding the path of the folder.

Click and highlight the address location of the shared scan folder on the address bar. Copy the address link of the scan folder you created.

Note: You may paste the address link temporarily on a notepad so you can copy it later when adding the path of the folder.

 

C.  Adding the scan folder to the "scan to network folder" option on your S315, S415, Pro915, and Pro5500 Lexmark printer

NOTE: The steps below would only be applicable for the S315, S415, Pro915 printer models. There are two ways in setting up your scan to network folder: either via accessing the printer's Embedded Web Server page or using the Lexmark Printer Home. This guide will show you on how to setup the scan to network folder using the Lexmark Printer Home.

Step Action Click Image to Enlarge
1

Open Lexmark Printer Home and select Scan, then click and select on Scan to Network Folder Settings.

2

After clicking the Scan to Network Folder Settings option, it should then open the printer's embedded web server window where you can create your scan to network profiles.

Note: For Internet Explorer, you might be prompted with a website's security certificate. Just click on 'Continue to this Website' to proceed on the printer's embedded web server page.

3

Type in the name of the scan folder on the name option and copy the link location of the shared folder on the Path option. 

After adding the link path location, press the Add button.

4 After you click on Add, the scan folder details should then be added under the list of entries.
5 Proceed to your printer and select or press the Scan option, locate Network Folder and then look for the scan folder you have created under Network shared folder option. Press Start to scan. 
D. Adding the scan folder to the "scan to network folder" option on your S515, Pro715, and Pro4000 Lexmark printer

NOTE: The steps below would only be applicable for the S515 and Pro715 printer models. These models have a different way of setting up the Scan to Network Folder option. Like the steps mentioned above, there are also two ways to set up the scan to network folder option. First would be using the Lexmark Printer Home and the second way would be by accessing the printer's embedded web server. This guide will show you on how to setup the scan to network folder using the Lexmark Printer Home.

Step Action Click Image to Enlarge
1 Open Lexmark Printer Home and go to Settings, then click and select on Configure shortcuts.
2


After clicking on the Configure shortcuts option, it should then open the printer's Shortcut Creator window where you can create or manage your scan to network profiles.

Note: For Internet Explorer, you might be prompted with a website's security certificate. Just click on 'Continue to this Website' to proceed on the printer's embedded web server page.
 

3 On Shortcut creator window click on "+ Add New Shortcut" and select Scan to Network.
4 On the shortcut creator, create the scan folder name on the shortcut name option then copy the link location of the shared folder on the Path option. Click the Add button once you are done.
5 To access the created shortcut, proceed to your printer and on the panel use the scroll down button and locate Shortcuts.
6 On the Shortcuts window, look for the shortcut scan name that you have created, then press the green start button to scan.

 

Still Need Help?


If you require additional assistance, please contact Lexmark Technical Support. NOTE: When calling for support, you will need your printer/model type and serial number (SN).

Please call from near the computer and printer in case the technician on the phone asks you to perform a task on these devices.

 



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