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User's Guide for Setting Up Universal Print in Lexmark Universal Print Ready Printers

Document ID:SO8942

Usergroup :External
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Solution

Affected Products:

All Lexmark "Universal Print Ready" Printers

 

Issue Description:

Users will be able to use the Universal Print feature on their Universal Print Ready printers by (1) enabling the Microsoft Universal Print feature; and (2) to setup Microsoft Universal Print feature in the devices.

Important Note: For printers which are not "Universal Print Ready" and cannot directly register to Universal Print, please refer to the Universal Print Support for Printers Which Are Not "Universal Print Ready" section.

 

Solution:

Pre-requisites:

  1. Firmware xx.073.230 or higher.
    Note:
    To obtain this firmware please contact the Lexmark Technical Support.

      
     
     
  2. 82M6098-002 Enable Universal Print Configuration Bundle
     
  3. Microsoft Azure AD Account
     
     
  4. Windows 10 Client version 1903 or higher
     

How to Check/Enable Universal Print:

  1. Updated to required firmware.
     
  2. From EWS (embedded web server), go to Network/Ports and check if Universal Print section is available.
     
    • To enable Universal Print, import 82M6098-002 Enable Universal Print from EWS.
       
    • Reboot the device.
       

How to Register Device to Universal Print:

  1. From EWS, go to Network/Ports > Universal Print and click Register. 
     

     
  2. Copy the code and open the link. The link will bring you to the a Microsoft-managed webpage.
      

     
  3. Enter the code and click Next. 
     

     
  4. Sign in to your Microsoft Azure AD Account. Make sure to log in as administrator, printer administrator, or printer technician to manage printers in Universal Print. 
      

      
  5. Wait for registration to finish. 
     

     
  6. Verify that Registration has completed. 
     

     

How to Share Your Printer from Microsoft Azure AD Portal:

  1. Login to Microsoft Azure Portal.
     
       
  2. Go to printers.
      

     
  3. Look for newly registered printer. Click on the printer name. 
     

     
  4. Click on the Share button. 
     

     
  5. Click on Share Printer. 
           


     
  6. Verify Share status.
      


  7. Add members to the shared printer to make it available to the users. Users without admin rights can only discover the printer if the user is added to the list of members.


     

How to Add Printer from Windows 10 Client:

  1. Login to your Windows 10 Client using your Microsoft Azure AD account. 
      

     
    • Or go to Settings > Accounts > Access Work or School and connect to your Microsoft Azure AD account.
         

       
  2. Go to Settings > Printer & Scanners and click "Add a printer or scanner" 
      

     
    • If the printer does not appear on the initial list, go to "Search for printers in my organization"
        
    • Type the registered name on the text field and click search. Once the printer appears on the list, click "Add Device" 
       

       

Universal Print Support for printers which are not "Universal Print Ready"

Printers which are not "Universal Print Ready" and cannot directly register to Universal print will be supported using the Proxy Connector application (link) provided from Microsoft. 

Pre-requisites

  1. Latest Microsoft Proxy Connector Application (link: https://aka.ms/UPConnectorMSI)
     
  2. Windows 10 Client version 1903 or higher as Universal print connector host (refer to the Microsoft documentation link for details)

How to Setup Universal Print Proxy Connector

    1. Setup the Universal Print Proxy Connector as detailed in the following documentation: https://docs.microsoft.com/en-us/universal-print/fundamentals/universal-print-connector-installation

      Important Note: User must be have role assigned as Administrator, Printer Administrator or, Printer Technician in the Azure AD to register the connector application to the Universal Print and/or manage printers in the Microsoft Azure Portal for Universal Print.

      For details on privileges and how to enable roles "Printer Administrator" and "Printer Technician", please check the following documentation: 
      https://docs.microsoft.com/en-us/universal-print/fundamentals/universal-print-administrator-roles

       
    2. Register Installed printers in the host to Universal print using the Universal Print connector. 
       
      • Select the printers (Print queues) connected to physical printers over TCP/IP from the "Available printer list" and click "Register" button.

      • After "Registration" is complete the printers will be listed under "Registered Printers" list. The printer registration completion status and progress can be monitored from the Operations list.
         
         
    3. Share the registered printers and add members for permissions. Registered printers will now be available in the Microsoft Universal Print portal and available to be shared to selected client users as required. Please follow the same steps detailed for Universal Print Ready printers.
       
    4. Install the shared printers and Print from Windows 10 Print client user. Please follow the same steps already detailed for "Universal print ready" printers to discover and install the printers from Windows 10 clients to print. 

 

Still Need Help?

Have the following available when calling Lexmark Technical Support;

  • Printer model(s)
  • Firmware Version
  • Windows10 Client Version  

 



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